Word 2000/XP - Mail Merge Tutorial
Part 4
You may already have contacts on a Access database or something similar that you would like to use. We will cover more on that later. For now we will make a new Word Data Source.
Customise your Data Source Fields
Word now presents you with a dialogue box where you can choose which Fields you want to use for your merge. Let’s begin with the Title as you probably want to use that field, to use the field Title just ignore it in this dialogue box, and Word will use it for your merge. Scroll down the list, when you come to a field you do not want to use in your letter. Click on 
Remove Field Name ensuring that the field name you want to remove is selected.
For example scroll down to State in the Create Date Source box above. Select the State field by clicking on State and then Click on Remove
Field Name.
